Freight Document OCR Accuracy: What to Check Behind It
Freight document OCR accuracy collapses on handwriting, stamps and multi-load invoices. Here is what OCR gets wrong and which fields to verify by hand.
By Emily12 min read
Tag
freight AP
28 articles tagged freight AP from the CheckMyFreightBill freight audit desk.
Freight Invoices in QuickBooks: A Workflow for Exceptions
A freight invoices QuickBooks workflow that keeps disputed charges, short pays, and carrier credits out of the wrong month and off the wrong GL account.
By Emily11 min read
EDI 210 Freight Invoice Format vs a PDF in Your Inbox
The EDI 210 freight invoice format gives you structured charge lines. A PDF gives you the charges plus the documents. Here is what each one lets you audit.
By Emily10 min read
How to Export Freight Invoice Data From Your TMS
Four ways to export freight invoice data: TMS reports, carrier portals, EDI feeds, and your own inbox. What each path gives you, and what it leaves out.
By Emily11 min read
Freight Records Retention: What to Keep and How Long
Freight records retention requirements are driven by deadlines, not a filing rule. Which documents to keep, for how long, and which clock sets each one.
By Emily10 min read
Tracking Freight Recovery Savings Finance Will Accept
Tracking freight recovery savings only counts when each dollar ties to a credit memo, refund or short pay. Here is the ledger structure that survives audit.
By Alex11 min read
Freight Cost Per Unit Calculation and Allocation
A working method for freight cost per unit calculation: what belongs in the numerator, how to pick the denominator, and how to allocate a shared load fairly.
By Alex10 min read
Accessorial as a Percentage of Freight Spend
How to compute accessorial as a percentage of freight spend, what to exclude, how to segment it, and why the trend tells you more than the level ever will.
By Alex10 min read
Freight Cost Metrics and KPIs Worth Tracking Monthly
The freight cost metrics and KPIs worth tracking, each with its formula, its data source, and what it tells finance. Plus the ones that only look useful.
By Alex12 min read
Freight Audit and Payment vs Audit Only: Which You Need
Freight audit and payment services bundle two jobs: checking the bill and paying it. Here is what the payment half really buys, and when you should skip it.
By Emily10 min read
In-House vs Outsourced Freight Audit: Break-Even Math
The in house vs outsourced freight audit decision comes down to loaded minutes per invoice. Here is the model, the break-even points, and where it breaks.
By Emily12 min read
How to Read an LTL Freight Invoice, Line by Line
How to read an LTL freight invoice line by line: class, weight break, discount, minimums, fuel and accessorials, and the four lines that bill wrong most.
By Alex11 min read
LTL vs Truckload vs Parcel: Billing Differences
The LTL vs truckload vs parcel billing differences explained: what each mode rates on, which lines are contractual, and where an audit actually finds money.
By Alex11 min read
Broker Settlement Statement Reconciliation, Line by Line
Broker settlement statement reconciliation, done properly: how to match every load, deduction, advance fee and quick-pay discount back to a rate confirmation.
By Reena11 min read
How to Spot Double Brokering at the Invoice Stage
How to spot double brokering after delivery: the invoice, POD and remit-to mismatches that surface a re-brokered load before you release the payment file.
By Reena10 min read
Quick Pay vs Factoring in Trucking: The Real Cost
Quick pay vs factoring trucking math, done properly. Convert both to an annualized rate, hold the baseline constant, and see which one actually costs less.
By Reena10 min read
GL Coding Freight Charges: Linehaul, Fuel and Accessorials
GL coding freight charges to one catch-all account hides every overcharge you have. Here is an account structure for linehaul, fuel, accessorials and claims.
By Emily11 min read
Freight Accrual Accounting When Invoices Arrive Late
Freight accrual accounting done right: accrue off the shipment event, not the invoice, estimate fuel and accessorials separately, and read every variance.
By Emily11 min read
Freight Short Pay Letter: A Template That Holds Up
A short pay letter freight template with the CFR citations built in, plus what to attach so your deduction reads as an audit finding, not a nonpayment.
By Emily11 min read
Should I Short Pay a Carrier Invoice? Run the Math
Should you short pay a carrier invoice or pay in full and file a claim? Here is the threshold formula, the clocks each path starts, and when to skip both.
By Emily11 min read
Consolidated Carrier Invoice Reconciliation, Load by Load
Consolidated carrier invoice reconciliation breaks naive matching. Here is how to split a multi-load bill, tie each load to its rate con, and short-pay it.
By Emily11 min read
Three-Way Match a Freight Invoice: Rate Con, BOL, POD
A three way match on a freight invoice uses the rate con, BOL and POD. Here is what each document proves, why they never tie cleanly, and how to resolve it.
By Emily10 min read
Freight Invoice Audit Process: Catch Errors Before You Pay
A freight invoice audit process that works is five gates run in order before payment. Here is each gate, what it checks, and what to do with an exception.
By Emily11 min read
What Must Be on a Freight Bill: 49 CFR 373.103 Explained
What must be on a freight bill is set by 49 CFR 373.103. Here is the required list, what each element catches, and how to use it as an invoice defect list.
By Alex10 min read
Chassis Per Diem Charge Dispute: Auditing Drayage Dwell
A chassis per diem charge dispute starts by separating three overlapping dwell charges on the same container. Here is the timeline method that resolves it.
By Reena11 min read
A Fuel Surcharge Audit Checklist: 6 Checks Per Invoice
A fuel surcharge audit checklist for any invoice: six checks, the document each one needs, and the exact error each one catches. Copy it and run it monthly.
By Alex13 min read
Sort and Segregate Charge vs Lumper: Who Did the Work
Sort and segregate charge vs lumper vs driver assist: three labor fees for the same work on one load. Here is how to tell them apart and stop the double bill.
By Jordan12 min read
How Duplicate Freight Invoices Hide in Your AP
The same load, two invoice numbers, five weeks apart. Here is how duplicate freight bills slip past AP and the four checks that catch them every time.
By Emily11 min read